Now Hiring Facilities & Maintenance Coordinator
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October 30, 2025Facilities and Maintenance Coordinator
Our Lady of Guadalupe Parish (Madison, WI)
Full-Time | 40 hours per week | In-personAbout Us
Our Lady of Guadalupe Parish is a unified community of two Catholic parishes in downtown Madison. We exist to glorify God and make disciples, striving to love God and our neighbor as ourselves. Our vibrant and historic community includes people from many nations — students, professionals, visitors, tourists, immigrants, and the homeless. We are deeply committed to serving the poor and ministering to all who pass through our doors.
Position Summary
The Facilities and Maintenance Coordinator is a key member of the Operations Team and reports directly to the Director of Operations.
This role is responsible for overseeing all aspects of maintenance, groundskeeping, and custodial operations across multiple parish sites — including four churches, five rectories, the school, parking lots, and the Way of the Cross Garden.The Coordinator will manage staff, contractors, and volunteers to ensure that all parish facilities are safe, clean, and welcoming. The role emphasizes team leadership, proactive maintenance, operational efficiency, and stewardship of parish resources.
Key Responsibilities
Leadership & General Oversight
Supervise and coordinate the maintenance team, including staff, contractors, and volunteers.
Attend weekly staff formation and maintenance team meetings.
Participate in one-on-one meetings with the Director of Operations.
Assist with transportation of materials between sites as needed.
Support the regular update and maintenance of MSDS/SDS Procedures and Guidelines.
Maintenance & Operations
Manage and supervise all repairs and preventative maintenance of parish and school facilities, including boilers, HVAC, and other key mechanical, electrical, and plumbing systems.
Track inventory, order maintenance and repair supplies, and manage budgets.
Troubleshoot and perform minor repairs across mechanical, plumbing, electrical, and HVAC systems.
Maintain detailed records of building specifications, maintenance goals, and plans.
Respond to fire, security, water, and other emergency situations.
Groundskeeping & Custodial Leadership
Manage lawn care, landscaping, and snow removal through staff, volunteers, or contractors.
Establish and uphold cleaning and custodial standards for all parish sites.
Develop and implement custodial training materials.
Maintain inventory and restock cleaning and groundskeeping supplies.
Conduct regular site inspections to ensure cleanliness and safety.
Qualifications
Minimum of 2 years of experience in construction, facilities, utilities, or related fields.
Professional experience with mechanical, plumbing, electrical, and HVAC systems; proficiency in at least one area.
Strong leadership and organizational skills to manage multiple sites, staff, and volunteers.
Basic computer skills for tracking maintenance requests and inventory management.
Excellent communication skills to coordinate effectively with staff, contractors, and volunteers.
Flexible, dependable, and committed to maintaining high standards across all parish facilities.
Demonstrates integrity, patience, and enthusiasm while supporting parish mission and community.
Schedule
Full-time (40 hours per week)
Typically Monday–Friday, with 2–4 hours on weekends (Saturday or Sunday)
Occasional overtime as needed
Benefits
401(k)
Health, dental, and life insurance
Health Savings Account (HSA)
Paid time off
Parental leave
Tuition reimbursement
Professional development assistance
Work Setting
In-person, across multiple parish locations
Combination of office, indoor, and outdoor work environments
How to Apply
Please submit your resume and cover letter to Jaime Maestre, Director of Operations, at [email protected]
Questions? Email Jaime or call (608) 257-5000 x450 with questions.Applications will be accepted until the position is filled.